Thriving in the Hybrid: Optimising Your Resources for a Blended Workforce

Group of People in a Meeting on a Video Conference Call

The hybrid work model is here to stay. But with employees splitting their time between the office and remote locations, how can you ensure your resources effectively serve this new work style? In this blog, we’ll share some tips on how to optimise your space and resources for a thriving hybrid workforce.

Understanding Your New Landscape

First, consider how your employees utilise the office. Perhaps conduct a survey or hold a focus group to gauge preferences for in-office work. Are employees coming in for collaboration sessions, focused work, or hybrid meetings? This intelligence paves the way for strategic resource allocation.

Reimagine Your Workspace

Gone are the days of dedicated desks. Embrace a flexible workspace with a variety of areas catering to different work styles and activities:

  • Quiet zones: Soundproofed areas for focused work.

  • Collaboration hubs: High-tech conference rooms equipped for seamless remote participation.

  • Huddle spaces: Casual areas for brainstorming, team lunches, and fostering connections.

  • Signature rooms: rooms with the wow-factor, presenting your company in the best possible light.

  • Lounge spaces: informal meeting spaces where ideas can flow.

  • Open areas & event spaces: All company meetings are more common than ever, seeing and hearing are the most common challenges in these spaces.

  • Flexible meeting spaces: perhaps a combination of all of these is best for you. Make the most effective use of your available space with large spaces that can be easily divided into smaller rooms as and when needed.

Flexible meeting spacesTake a look at AuDeo's wide variety of rooms and solutions for inspiration.

Leverage Technology

Invest in top-notch technology to bridge the physical and virtual divide. In the hybrid world technology is not merely a facilitator but the very foundation upon which the modern workforce thrives. Reliable video conferencing systems, high-speed Wi-Fi, and user-friendly screen-sharing tools are crucial for seamless remote collaboration.

Embrace Hot Desking

Hot desking, where employees reserve desks as needed, can maximise space utilisation.  However, to avoid a chaotic scramble for desks each morning, implement user-friendly room and desk booking technology.  Allowing employees to reserve specific desks, meeting rooms, or quiet pods in advance, ensuring they have the appropriate workspace for their planned tasks.

Consider features like:

  • Real-time availability: Employees can see at a glance which desks or rooms are free and for how long.

  • Multiple booking options: Allow reservations for individual desks, meeting rooms with different capacities, or specific equipment needs (e.g., projector, whiteboard).

  • Integration with calendars: Seamless syncing with personal calendars helps avoid double-booking.

  • Wayfinding tools: Interactive maps within the booking app can help employees locate their reserved workspace upon arrival.

Technology for the hybrid workforce

Prioritise Comfort and Amenities

A comfortable and well-equipped office is an attractive proposition for employees choosing to come in. Invest in ergonomic furniture, natural light, temperature control and comfortable break areas to create a desirable work environment.

Communication is Key

In a hybrid environment effective and productive communication is an absolute necessity. Embracing and leveraging technology is the key to unlocking the full potential of the hybrid workspace. By strategically allocating resources and prioritising the needs of your hybrid workforce, you can foster a successful, productive and engaging work environment that attracts and retains top talent in this evolving work landscape. 

If you need help setting up your workplace for hybrid working, reach out to one of the friendly AuDeo team who will be happy to advise. 

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